Business Assistant & Project Coordinator to drive success on high-profile global projects
This newly created role of Business Assistant & Project Coordinator sits at the centre of a high-profile international project, providing essential executive and administrative support to two Directors. The position is fast-paced and varied, involving project coordination, documentation, scheduling across time zones, managing travel arrangements, and ensuring seamless communication between consultants, clients, and internal teams. It also includes broader responsibilities such as supporting office events, providing occasional cover for EA and Reception teams, and ensuring project filing and processes adhere to company standards. The role requires someone proactive, organised, and detail-focused who can anticipate challenges and help drive the success of a landmark project.
The ideal candidate will bring at least two years of relevant experience in executive assistance or project coordination, with proven ability in diary management, documentation, and communication. Strong attention to detail, excellent organisational skills, and a proactive, solution-oriented mindset are essential, alongside discretion in handling confidential matters. The role demands flexibility, the ability to adapt to shifting priorities, and confidence in liaising with a wide range of stakeholders. Previous experience within architecture, engineering, or construction is desirable, while global travel coordination, excellent MS Office skills, and strong written and oral communication are required.
Our client is a leading international architecture practice with a reputation for delivering innovative and high-profile projects worldwide. Based in a vibrant London office, the studio offers a multicultural, collaborative, and dynamic working environment, with exposure to global teams and a wide variety of work. They place a strong emphasis on professional growth and team development through regular reviews, one-to-one support, and cross-department collaboration. The studio fosters an engaging office culture with social events, professional development opportunities, and attractive benefits, including private medical and dental cover, pension contributions, and an excellent central location.
Apply with your CV. Candidates without valid RTW in the UK will not be considered.
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